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Friday, December 28, 2007

Write A Strong Close

adapted from Dr. Judith M. Newman, http://www.lupinworks.com/roche/pages/busLetter/strongClose.php

If the average business letter starts poorly, then it invariably finishes poorly. Your closing paragraph should bring your letter to a polite, businesslike close. Typical final paragraphs in business letters invite the reader to write again or use overused and meaningless phrases that detract from the impact of the letter. Take a look at these examples of good closing sentences for business letters:

I would again apologise for the delay in replying and I trust that this has clarified the points you have raised, however, if you wish to discuss any points I have not clarified, or need any further information, you may wish to telephone or contact me accordingly.

I look forward to hearing from you and in the meantime, should you have any queries, please do not hesitate to contact me.

I regret that I cannot be of more assistance in this matter, and should you have any further queries, please do not hesitate to contact me.

Your last paragraph should do something. In a longer letter it can summarise the key points or repeat the key message. If some action is needed, explain what you want the reader to do or what you will do. Use positive words such as when not if.

Avoid using weak phrases and overused business phrases in your closing paragraph.

  • Thanking you for your...
  • Hoping for a prompt reply...
  • Thanking you in advance for your assistance...
  • Trusting this answers your questions...
  • Please do not hesitate to contact me
  • I trust this clarifies the situation

End your letter positively and politely. Don’t leave your reader in mid-air, but use the final paragraph to explain or repeat what you want your reader to do.

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Quotes

  • You are your thoughts.The thoughts in your head are what institute the laws of attraction. You think therefore you are. - Joe Vitalli, The Laws of Attraction
  • Don't react blatantly in Anger and become a Zero - Papati
  • Don't miss out in the learning values of problems by over-looking the root causes but starting at the occurences - Raj
  • You can do almost anything if you have a steady income. Little or much, what matters is that you can count it, month after month.Without the regular flow of funds, you will be constantly distracted from you goals - Norm & Bo
  • Time is greater than money, you can never really buy time. Don't let time slip away. - Raj
  • Ignore technology advancement and you will either be left behind or you have to fork out more - Raj
  • Without passion nothing happens in life but without compassion the wrong things happen - Jan Eliasson
  • The poorer you are the more you need to plan and act wisely. Any undesired outcome you have little resource to manoeuvre.
  • “Life changes when you least expect it to. The future is uncertain. So, seize this day, seize this moment, and make the most of it.”
  • To get to where you want to go in life you must start from where you are - Tan
  • Maturity does not come with age,it comes with the acceptance of responsibilities - Tan

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